Job Overview:

The Proposal Writer is primarily responsible for overseeing all aspects of the bidding process including identification of new and retained bidding opportunities, management of bidding process, writing of bids/proposals and winning large contracts for mowing, vegetation, debris, storm clean up, fencing and asphalt sealing projects.

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Principal Responsibilities and Duties:

• Compiles company project experience credentials documents, capability statements, references, certificates, etc. for bids.

• Engages with management to validate approach, design and pricing assumptions, budget preparation and work plans.

• Gathers proposal/document information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals.

• Develops proposal/document by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials.

• Prepares content for a range of proposals for small to medium sized projects through to large, complex multi-year, multi-county contracts.

• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals.

• Handles timely submission of applications (digital and physical) in accordance with client stipulations, ensuring quality assurance processes are adhered to.

• Creates and fosters relationships with clients, partners and associates – obtains fee rates and information on their availability, keeps them informed of project status, obtains required documentation.

• Maintains current knowledge of market conditions and competitors and activities critical to the bidding process.

• Sets up and maintain all credentials and compliance documents for use in bids.

• Sets up and maintain a database of partners and suppliers.

• Develops a repository of templated responses for written bids/proposals and budget calculations.

• Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.

• Maintain a positive, professional environment.

• Perform any other related duties as required or assigned.

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Supervision Received:

Reports to Chief Operations Manager/Owner.
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Supervision Exercised:

None
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Qualifications & Skills:
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REQUIRED:

• Proven success with bid/proposal writing.

• Experience compiling large comprehensive proposals and responding to multiple RFPs, simultaneously.

• Ability to learn quickly, conduct research, assimilate information and turn thoughts into written word.

• Collaborate well with others to meet objectives and are open to suggestions that allow you to produce superior work.

• Excellent time management abilities; able to prioritize time and resources efficiently, and prepare for and welcome the unexpected. Works well under pressure and with tight deadlines.

• Ability to interpret and analyze complex information from a range of sources and present in a succinct and compelling way.

• Very strong writing skills to be able to construct high quality, complex narratives and convey complex ideas simply and clearly.

• Strong numeracy skills and moderate-advanced level of competence using Excel spreadsheets and formulas for financial information.

• Ability to read, analyze, and interpret common technical information such as blueprints/plan sets and legal documents (contracts).

• Ability to work with minimal supervision as well as collaborating with a team, meet scheduled timelines, and plan and organize work accordingly.

• Self-motivated, flexible and excellence-focused attitude. Committed and passionate - will go the extra mile.

• Must be flexible and adaptable to change.

• Superior organizational skills.

• Deal effectively and courteously with colleagues and the general public

• Ability to get along with others in workplace and respect their rights as individuals.

• Communicate effectively verbally and in writing.

• Computer confidence and proficiency is required.

• Strong problem solving skills, good work habits, high level of self motivation and a desire to perform to top ability.

PREFERRED:

• 2-5 years related experience and/or training; or equivalent combination of education and experience.

• Bachelor’s degree preferred.

Physical, Environmental, and Special Working Conditions:

• Must be able to work in the sitting position for 8 or more hours per day.

• Must be able to work at a computer station for extended period of time.

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Job Type: Full-time

Work Location: In person