Office Administrator

Role Definition

Under general supervision of the President, office administrator be responsible to maintain all financial records for the company. Attend all weekly Management Team meetings to provide financial updates.

Ideal candidate provides solutions instead of only identifying problems. Reinforce a culture of respect, integrity, and teamwork within a fun work environment. Washington Stormwater offers Medical after 90 days, 401K after a year with employer match, a week paid vacation after a year. This is fulltime Monday-Friday 8:00am-4:30pm with a 30 minute lunch

Duties and Requirements

· Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.

· Develops system to account for financial transactions by establishing a proper chart of accounts; defining bookkeeping policies and procedures.

· Maintains subsidiary accounts by verifying, allocating, and posting transactions.

· Balances subsidiary accounts by reconciling entries.

· Maintains general ledger by transferring subsidiary account summaries.

· Balances general ledger by preparing a trial balance; reconciling entries.

· Maintains historical records by filing documents.

· Manages/Performs all aspects of the weekly payroll for the company.

· Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

· Working knowledge of Certified Payroll this is very important

· Casual business attire environment.

· Uses time wisely and able to switch gears as requested.

· Maintain good working relationship with all company employees.

· Quarterly payroll reports ( SUTA, LNI, PFML, WA Cares ) Department of Revenue B&O tax report, WA DOR

Job Tasks

· Daily

§ Daily emails

§ Credit Card Receipts

· Weekly

§ Certified Payroll

§ LCP Tracker (Cert. Payroll)

§ Payroll

§ Report on Weekly Accountability Sheet to Bobbi

· Monthly

§ Reconciliations

· Reconciliation of Bank Accounts - WSW

· Reconciliation of Credit Cards – WSW

· Reconciliation of Bank Accounts- WSW Leasing

· Reconciliation of Bank Accounts- WSW Management

§ Sales Tax Payable

§ Monitor Car Tabs, Trailer Tabs, Registration, license plates

§ Deal with any wage garnishments

· As Needed

§ Collect All Purchase Orders

§ Apply for Any New Business Licenses or Renew Expiring Ones

§ DOT CDL health physicals

§ Making sure new equipment, new vehicles, new pumps, filters, generators are fully insured

Character Traits, Qualifications and Skills

· Experience in Bookkeeping working with yearly revenues in excess of five (5) million dollars

· Verifiable expertise with QuickBooks and Microsoft Office Products (Word and Excel) is required.

· Excellent QuickBooks skills required.

o QuickBooks certification is preferred.

· Construction Industry experience is required.

· Payroll, Payroll Taxes

· Financial Analysis.

· Dealing with Complexity.

· Thoroughness with Attention to Detail.

· Confidentiality.

· Degree in accounting, finance, or related field.

· Experience in working with multiple legal entities under different legal umbrellas.

· Experience with reconciliations.

· Generalist experience with administrative and clerical duties.

· Team player who works well with others.

· Can Do Attitude: Positive, Helpful and Energetic.

· Communicates explicitly and specifically.

· Always Punctual, Ambitious, and most importantly Likeable.

· Solid work history showing progressive reliability and conscientiousness.

· Must know prevailing wage and certified payroll (this is a must)

Job Type: Full-time

Pay: $28.00 - $38.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Enumclaw, WA 98022 (Required)

Work Location: In person