Job Overview (Hourly + Commission)
We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers the opportunity to be the backbone of our office operations, ensuring smooth communication, efficient administrative processes, and exceptional customer support. The ideal candidate will bring enthusiasm, attention to detail, and a proactive attitude to manage daily tasks effectively. As a Secretary, you will serve as the first point of contact for visitors and callers, coordinate schedules, handle correspondence, and support various office functions to help our organization run seamlessly. This paid position is perfect for someone eager to contribute their clerical expertise in a lively, professional environment.

Responsibilities

• Manage front desk activities including greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clear communication
• Coordinate calendar management and schedule appointments for staff members or executives
• Handle office management duties such as supply ordering, mail distribution, and maintaining office cleanliness
• Support customer service efforts by assisting clients or customers with inquiries in person or via phone and email
• Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Drive)
• Assist with sales and daily email tasks

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, and data entry software
• Excellent communication skills with professional phone etiquette; bilingual ability is a plus
• Experience with multi-line phone systems and front desk operations preferred
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment
• Previous clerical or administrative experience in medical or dental reception is advantageous
• Personal assistant or receptionist experience is beneficial but not required
• Ability to handle confidential information discreetly and professionally

Join us as a Secretary and be part of an energetic team dedicated to delivering outstanding support! Your organizational talents will help keep our office running smoothly while providing exceptional service to our clients and colleagues alike. This is more than just a job — it’s an opportunity to grow your career in a vibrant workplace that values your contributions.

Pay: $18.00 - $20.00 per hour

Benefits:

• Employee discount

Work Location: In person