Job Description

At RCL FOODS we see and do things differently, we think bigger, work smarter and as a team collectively work towards achieving our ambition, to Grow What Matters!

RCL FOODS is on the hunt for an Admin Clerk to join our Commercial team in Tzaneen.

The successful incumbent will be responsible for providing office support to the Tzaneen Bakery teams by placing general orders for office goods, eg. stationery, staff refreshments etc as well as provide administration support to the extended to ensure all suppliers are paid on time and that the general ledger is maintained accurately on a daily basis.

Duties & Responsibilities

Order Administration:

Place general orders; example Stationery, Staff refreshments, consumables for cash office, etc

Communicate all late/unrealistic delivery dates to end users and ensure all above request have got the correct authorisation as per LOA

Process all RTOs for general orders accurately, on time and receipted accordingly.

Send documentation, eg. POs, invoices, credit notes, etc to the head office creditors team for payment on time

Follow up on all outstanding back orders and ensure that these are receipted once delivered

File all invoices, POs, GRNs, etc daily

Keep a listing of all monthly expenses and ensure that these invoices are obtained from our suppliers in advance of them being due for payment so that they are processed and paid on time, eg. Rental invoices for our Depots

Receive the actual consumable items/stationery from the supplier delivery representative and count and verify goods delivered.

Count all stationery and staff refreshments that are in storage weekly to minimise losses and ensure that all staff collecting stationery and staff refreshments sign the necessary company documentation (order forms, books for collection, etc) before taking receipt of goods so that they can be held accountable for goods ordered

Stock/Spares Administration:

Assist in monthly stock counts for production and distribution

Assist with monthly maintenance and transport spares count

Prepare daily stock movement report and investigate variances

Assist in daily stock counts where applicable

Bank and Cash administration:

Assist the GL and Cashbook clerk with petty cash requests

Act as a relief cashier during busy periods and when our permanent cashiers are on annual leave

General Tasks:

Act as a relief van sheets clerk during busy periods and when our permanent clerks are on annual leave

Reception duties:

Answer the phone in a professional manner, and route calls as necessary

Ensure visitors are attended to by staff and not roam the offices unattended

Governance:

Ensure that Sunbake ethical standards and the requirements are adhered to

Report and or escalate any areas of non- compliance appropriately

Information and Data Management:

Capture data accurately and regularly captures onto the information system to enable access to reliable data and reporting for trend analysis and decision making

Share relevant data with supervisor to enable reliable business decision making

Effective Teamwork and Self Management:

Take ownership and accountability for tasks and activities and demonstrates effective self management in terms of planning and prioritising, and self-development

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

Support and drive the business core values

Manage colleagues and client’s expectations and communicate appropriately

Ad hoc / Other:

Oversee filing and safeguarding of records within area of responsibility

Compile of ad hoc spreadsheets when required

Other adhoc tasks as required by the Accountant

Minimum Requirements

A tertiary qualification in Finance, Accounting or related field.

Experience working with Microsoft Office (MS Word, Excel, Powerpoint).

Minimum 1 to 3 years experience in an office or administrative environment.