BASIC FUNCTION

The Admin Assistant provides administrative and operational support to ensure efficient day-to-day operations. The role focuses on handling documentation, procurement coordination, inventory monitoring, and processing of permits and administrative requirements, including vehicle-related documentation. Collaborates with internal teams and external partners to maintain accurate records, timely processing of documents, and continuous support for operational needs.

DUTIES AND RESPONSIBILITIES

• Prepare and process necessary documents and permits with regulatory agencies such as BIR, LGU, and other government offices.
• Assist in the preparation and release of delivery receipts, sales invoices, and other operational documents.
• Support procurement activities by sourcing suppliers, preparing comparisons, and coordinating purchase requests for approval.
• Receive, check, and monitor deliveries of packaging and office supplies to ensure accuracy and completeness.
• Maintain and update inventory records, ensuring timely replenishment of materials below critical levels.
• Process and monitor administrative requirements related to company vehicles, including fleet cards, registrations, and other related documentation, if applicable.
• Prepare and submit regular inventory and administrative reports in a timely and accurate manner.
• Perform other administrative and operational tasks as assigned to support operational requirements.

QUALIFICATION GUIDES

• At least college level
• Additional training or courses related to administrative work is an advantage
• Experience in administrative, clerical, or inventory-related roles is an advantage but not required
• Strong attention to detail and accuracy in records management
• Basic knowledge in inventory monitoring and documentation
• Proficient in encoding and use of basic office tools
• Ability to coordinate with suppliers and external agencies
• Organized, reliable, and able to manage multiple tasks
• Physically fit and able to support operational requirements when needed

Job Type: Full-time

Work Location: In person