Outpatient Mental Health Practice | Kearney, Nebraska

We are seeking an organized, proactive, and dependable professional to support the daily operations of a growing outpatient mental health practice. This position plays an important role in helping the office function efficiently through strong organization, communication, coordination, and operational oversight.

This role can be tailored based on the experience, strengths, and long-term capabilities of the candidate. We are open to individuals who thrive in a strong administrative and coordination role, as well as candidates who bring higher-level operational, leadership, or strategic planning experience.

The position works closely with leadership, billing, therapists, and front office staff to support both the day-to-day needs and long-term operational health of the organization.

Core Responsibilities
Office & Operational Management

• Oversee daily office operations and workflow
• Support front office coordination and organization
• Assist with staff scheduling and operational communication
• Help maintain organized systems and administrative processes
• Support office efficiency and problem-solving

Administrative & Financial Coordination

• Payroll coordination
• Bookkeeping support
• Supply management and office organization
• Bank account and operational financial coordination
• Communication and collaboration with billing department
• Monitoring administrative follow-through and workflow consistency

Systems & Practice Support

• SimplePractice administrative oversight
• Human resources and staff support functions
• Coordination of meetings and staffing communication
• Contract and rental management support
• Property and maintenance coordination

Opportunity for Expanded Operational Leadership
Depending on candidate experience and organizational needs, this role may also include:

• Workflow improvement and systems development
• Operational planning and process optimization
• Staff leadership and accountability oversight
• Financial and operational reporting support
• Strategic planning collaboration with ownership
• Long-term organizational growth and efficiency initiatives

We recognize that candidates may bring different levels of experience, and responsibilities, compensation, and leadership opportunities may evolve over time based on skill set and role development.

Qualifications
Education Requirement

• Minimum of a bachelor’s degree required
• Preference for degrees in: Business Administration, Organizational Leadership, Healthcare Administration, Management, Accounting or Finance or Related fields

Preferred Skills

• Strong organizational and communication skills
• Ability to manage multiple responsibilities simultaneously
• Problem-solving and critical thinking abilities
• Professionalism and follow-through
• Ability to work independently and collaboratively
• Administrative or office management experience preferred
• Healthcare or mental health experience preferred but not required

Schedule

• Monday-Friday
• Primarily in-office
• Some flexibility depending on operational needs

Compensation

• Compensation structure will vary based on experience, qualifications, and level of responsibility

Pay: $20.00 - $40.00 per hour

Work Location: In person