Managing Correspondence (Emails, Phone Calls, Visitors)

• Email Communication: Sorting, prioritizing, and responding to emails on behalf of teams or executives.
• Phone Handling: Answering, screening, and directing calls to the appropriate personnel.
• Visitor Management: Greeting guests, managing sign-ins, and coordinating with staff for appointments.

Organizing Files and Records

• Maintaining both digital and physical filing systems for easy retrieval.
• Ensuring documents are properly labeled, stored, and archived as needed.
• Handling confidential information with discretion and compliance with data protection policies.

Handling Scheduling and Logistics

• Coordinating appointments, meetings, and travel arrangements for staff.
• Managing conference room bookings and resolving scheduling conflicts.
• Overseeing office supplies and ensuring necessary materials are stocked.

Coordinating Meetings and Taking Minutes

• Sending out meeting invites, agendas, and reminders to participants.
• Setting up meeting rooms with required equipment (projectors, video calls, etc.).
• Recording meeting minutes, summarizing key points, and distributing follow-up action items.

Processing Invoices and Purchase Orders

• Verifying and processing vendor invoices for payment.
• Tracking expenses and ensuring they align with budgets.
• Assisting with procurement by raising purchase orders (POs) and liaising with suppliers.

Maintaining Internal Communication Flow

• Serving as a central point of contact between departments.
• Disseminating company announcements, policy updates, and memos.
• Facilitating smooth information exchange to prevent miscommunication.

Pay: From R10 000,00 per month

Work Location: In person